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Symplectic will read your ORCiD record and add publications that you have claimed (or will claim in future) in ORCiD to your Symplectic profile if it can find a DOI match in its system. This means ORCiD can auto-populate your Elements profile with any articles. This will cut down on some of the manual burden of keeping your Elements profile up to date.
If your work has been previously harvested by Elements from Scopus (or, if you have connected ORCiD with Elements and ORCiD is also connected with Scopus), Elements will already have your ID waiting for you to claim with one click.
Setting up autoclaim allows Elements to pull in records automatically that are linked to your IDs. This means that they will appear in your profile as promptly as possible, thereby allowing the system to send you deposit reminders for them.
The default name given will be that which is held on iTrent, the university’s HR system. The need to use any of the subsequent search terms below will depend on how common the surname is.
This has to match any terminology used by databases e.g. as PU could be described as “Univ. of Plymouth”; “University of Plymouth”; “Plymouth University”; "Plymouth Business School" etc., it is safest to simply use the lowest common denominator of “Plymouth”. Likewise, add a short place name for each previous institution e.g. “London”.
Keywords and Journals:
Use with care – these fields are only recommended only for very common names where name/place does not bring back specific enough hits.
Database search settings: Scroll further down the page to adjust the harvesting settings of databases configured work with Elements: PubMed, PubMed Central, Web of Science, arXiv (physics/computer science/maths), DBLP(computer science), RePEc(economics) and CiNii(Japan) are currently configured for harvesting by Elements. Tick only the databases relevant to your area.
CrossRef database of DOIs (multidisciplinary) will also be searched.
Add in specifc profiles e.g. a ResearchID from Web of Science to personalise even further:
Manage your Pending Publications harvested by the databases:
Elements has harvested hits from different databases. You now need to ‘claim’ them as your publications or ‘reject’ them if incorrectly harvested.
Mine = publications accepted as being written by the user
Pending = results retrieved by the automated harvesting, awaiting Claim or Reject
Not Mine = these will not be retrieved by the automated harvesting again so a decision is only required once on each output.
Mistakes in the data?
To view full details of the publication, click on the publication title link. This will also display the database source name. Click this to display the full record from the database. If any of the details are wrong, then the database, e.g. Web of Science, should be contacted to request a data correction. Contact ITselfservice.plymouth.ac.uk if this is required. A temporary fix is to create a manual record with the correct information and then to click the star to denote it as the ‘favourite record’.
This might happen for a number of reasons:
Merging records is easy to do.
1. View publications and identify the ones that need merging.
Use the filters on the right hand side to help see the duplicate records
2. Select the duplicates using the tick box then click on the 'ribbon' icon to send them to your 'workspace'.
3. Click on the ribbon in the top right to go to the 'workspace'. The number relates to the number of records you've sent there- make sure that all versions of the record to be merged are selected.
4. In the 'workspace' select the records you wish to merge using the tick boxes and then select 'join'
The system will just inform you if the source of the records are the same- just proceed.
6. The merge should be complete.
At this stage we recommend you view the record to ensure the information is correct.