Functionality will remain broadly the same for staff using the system however there will be some changes to the homepage including a promotion of ORCiD ids, a unique author identifier which helps authors to gain credit for their work:
Behind the scenes, the upgrade to v5 will reintroduce the data feed from Web of Science, provide additional administrative tools to monitor Open Access compliance and provide more metadata for the CrossRef data source.
* All web guidance will be updated in full post-upgrade *
Elements is the University’s research publication information system. It is produced by a company called Symplectic. All staff have an Elements profile. Please log in using your Plymouth username and password:
Benefits of Elements:
For assistance or technical queries please contact the IT Service Desk: itselfservice.plymouth.ac.uk or 01758 (5)88588
Click the Menu and ‘Search Settings’ box on the home page:
The default name given will be that which is held on iTrent, the university’s HR system. The need to use any of the subsequent search terms below will depend on how common the surname is.
This has to match any terminology used by databases e.g. as PU could be described as “Univ. of Plymouth”; “University of Plymouth”; “Plymouth University”; "Plymouth Business School" etc., it is safest to simply use the lowest common denominator of “Plymouth”. Likewise, add a short place name for each previous institution e.g. “London”.
Keywords and Journals:
Use with care – these fields are only recommended only for very common names where name/place does not bring back specific enough hits.
Database search settings: Scroll further down the page to adjust the harvesting settings of databases configured work with Elements: PubMed, PubMed Central, Web of Science, arXiv (physics/computer science/maths), DBLP(computer science), RePEc(economics) and CiNii(Japan) are currently configured for harvesting by Elements. Tick only the databases relevant to your area.
CrossRef database of DOIs (multidisciplinary) will also be searched.
Add in specifc profiles e.g. a ResearchID from Web of Science to personalise even further:
Manage your Pending Publications harvested by the databases:
Elements has harvested hits from different databases. You now need to ‘claim’ them as your publications or ‘reject’ them if incorrectly harvested.
Mine = publications accepted as being written by the user
Pending = results retrieved by the automated harvesting, awaiting Claim or Reject
Not Mine = these will not be retrieved by the automated harvesting again so a decision is only required once on each output.
Mistakes in the data?
To view full details of the publication, click on the publication title link. This will also display the database source name. Click this to display the full record from the database. If any of the details are wrong, then the database, e.g. Web of Science, should be contacted to request a data correction. Contact ITselfservice.plymouth.ac.uk if this is required. A temporary fix is to create a manual record with the correct information and then to click the star to denote it as the ‘favourite record’.
Outputs which are not indexed in the data sources or imported via EndNote will need to be manually added via pre-set forms. (NB: use of ORCiD to manage a publication profile is recommended. ORCiD is interoperable with most systems including Elements and reduces the manual burden e.g populating profiles for grant submission etc.)
DOI look up:
For articles there is a DOI look up and for books an ISBN ‘Google Books’ look up – Elements will look externally to bring in a record and prepopulate the necessary fields.
If it cannot find a pre-existing record, you will be prompted to fill in a record manually.
Records can be imported into Elements from EndNote:
Return to Elements:
Known issues with Elements: