Library Research Support Services
All postgraduate research students are required to deposit an electronic copy of their thesis into PEARL, the university's Open Access research repository, via Pure. Older research theses have also been digitized from Library holdings and added to PEARL.
Deposit your Research Article via Pure
Please note that whilst the DClinPsy final output for deposit and publication via Pure is a Research Article, the submission is treated as a Post Graduate Research Thesis. Please make sure to choose 'Student Thesis' > DClinPsy in Pure when depositing your work.
ORCiD is a global non-profit interoperable identifier and attribution service for authors. Your ORCiD stays with you regardless of where your academic career may take you. It is often requested by publishers or funders.
If you would like your ORCiD (author identifier) to display on your thesis record in PEARL so that future collaborators can contact you, you will also need to authenticate your ORCiD in Pure (or create one if you don't have one). This is actioned via Pure > Edit Profile.
Setting up your ORCiD in Pure is via the main Pure edit profile functionality and is separate to the thesis/output deposit process.
How to add or create your ORCiD in Pure ORCiD FAQs
After deposit
You will be notified via an automated, no reply, email address purehosted@elsevier.com when the DClinPsy Administratore has validated your thesis. Once validated, your work will be immediately available on the Research Portal and will feed through to PEARL overnight. Examples of a thesis on both of these discovery platforms:
Thesis on the Research Portal- Log in to Pure: https://pure.plymouth.ac.uk
- Click > Add Content
- Click > Student Thesis > select DClinPsy from the list
- Add your title and abstract
- Your name (Author) and your department will be autopopulated (do not change these)
- Thesis Award Information
- Leave the Date of Award set to Year only
- Sponsors: If applicable, click Add External Organisation to search for an existing funder/sponsor of your studies.
- If your sponsor is not found you can Create new
- Search for your supervisory team via Add Person. You can also search add external supervisors in this way. If any external supervisors are not already in the system you can Create external person.
- Keywords: you may choose to add keywords (from controlled vocabulary or enter your own) that summarise the topic of your research to aid discovery of your work.
- Documents: the onscreen text explains that by depositing your work, you agree to the University publishing your work and ensuring its long term preservation (this is the Deposit Licence Agreement that you should click on and read).
- Add Document opens a new pop up where you can add your files, set the public access date and select a licence for re-use of your work:
- Attach your Research Article as Type > Thesis (or attach both original and edited Research Article files if you had to redact any content for public access - see more advice on edited versions)
- Visibility field: ignore this field - it is an internal Pure function and has no bearing on public access
- Thesis publication date: you should the date 1 year in the future from today's date and select 'publication pending' as the reason
- No value: select CC-BY-NC [This is where you set the licence for re-use of your work. The University strongly recommends CC-BY-NC]
- Links: if your project has a website, you can add this here
- Bibliographical note: is optional and not visible publicly
- Relations: if you have other research outputs you have previously deposited via Pure that are connected to this final work, you can link these here
- Visibility: ignore this field - it is an internal Pure function and has no bearing on public access
- Status:
- Entry in progress > Save will save your entry so you can come back to it in future
- For validation > Save will send your completed entry to the DClinPsy Administrator to review
- REMEMBER TO SAVE YOUR WORK!
If you would like your ORCiD (author identifier) to display on your record in PEARL, you will also need to authenticate your ORCiD in Pure (or create one if you don't have one). This is actioned via Pure > Edit Profile.
After deposit
You will be notified via an automated, no reply, email address purehosted@elsevier.com when the DClinPsy Administrator has validated your thesis. Once validated, your thesis will be immediately available on the Research Portal and will feed through to PEARL when the temporary access embargo expires. Examples of a research thesis on both of these discovery platforms:
Depositing the Full or Full & Edited versions of your Article?
What should you upload (deposit)?
Always upload the full version of your Article as Type > Thesis in Pure plus any associated files as Type > 'Supplementary materials' e.g. videos or sound files, where these files are integral to the work and were part of your examination.
The rest of this guidance applies the following scenarios:
If the full version includes content that infringes third party copyright, a confidentiality agreement or is sensitive data then you should also upload an edited version for Open Access publication where this content has been redacted and the full version will be permanently embargoed by the DClinPsy Administrator.
Both versions of your Article should be uploaded as Type > Thesis in Pure as separate files.
Including third party copyright materials in your thesis
Any content in your Article that is not your own e.g. photos taken by other people, even if this information was found free on the internet, will be under copyright (third party materials).
In the absence of a clear re-use licence (e.g. Creative Commons) explaining how you can reuse this material and under what conditions, you should assume there are no rights beyond Fair Dealing. In which case, you will either need to seek permissions to re-use this content in your published thesis (and include this permission within your document) or redact it and submit an edited version alongside the full version.
This is only the case if your copying is substantial. Small extracts are likely to be covered by one of the copyright exceptions under 'fair dealing'.
If you are simply quoting other people's work e.g. paraphrasing and quoting/citing as part of your critical writing, simply referencing in the normal way is all that is required.
Third party copyright - Fair Dealing
Exceptions under current Copyright law allow you to copy material for the purposes of non-commercial research and private study within reasonable limits. This is known as 'Fair Dealing'. This generally permits you to make single copies of small amounts of a copyright work. Fair dealing rules:
1) The purpose of the use is non-commercial research and/or private study
2) The use of the materials is fair
3) The use is made by researchers or students for their own use only
4) Researchers give credit to the copyright holder
Fair dealing is a UK law which allows exceptions to copyright law if less than a substantial part of third party material is used for criticism, reporting, or research and private study, however what is classed as insubstantial or insignificant portion is not specified by law, and varies on a case by case basis. It also looks at how the use of material affects the market for the original work, which will vary depending on the material, publisher and use in your work.
For example:
Two lines of a book may be insubstantial, but two lines of a haiku are almost the whole text. A film still may only be a fraction of the whole film, but if it depicts the climax of the film it would be a significant piece of material and could dissuade people from buying the original film.
Typical copyrighted material in DClinPsy outputs might be a proprietary questionnaire used as Appendix - you would need to seek permissions or redact such materials.
Third party material used in theses should be assessed on a case by case basis.
Third party copyright - Seeking permissions
If you feel your use of the third party material extends beyond Fair Dealing, you should seek permission to include this material within the electronic version of your thesis.
You will need to contact the rights holder which may be the author of a work, a publisher, an illustrator, photographer, etc. In the case of material from books and journals your first course of action should be to contact the publisher. Many publishers give details on their website of how to seek permission and who to contact. Look for information on rights/permissions/copyright clearance. If the publisher does not hold the rights to the work they should forward your enquiry to whoever does.
Third party copyright - Permission granted
If a copyright holder indicates that permission has been granted you should indicate this at the appropriate point in your thesis:
e.g. 'Permission to reproduce this ... has been granted by...'
You should permanently retain any letters or e-mails you receive from rights holders.
Third party copyright - Permission denied/no response
Where you do not have permissions (or receive no response from the copyright holder) to reproduce third party content, you will need to redact that content and make this clear in your Article for readers by entering a placeholder for this content e.g.:
e.g.: Figure (Text/Chart/Diagram/image etc.) has been removed due to Copyright restrictions.
You should provide a link or reference in its place. You can change this wording as appropriate.
Sensitive data – redacting content
Where your thesis includes sensitive information that cannot be made public, you will need to redact that content and make this clear in your thesis for readers by entering a placeholder for this content e.g.:
e.g.: Figure (Text/Chart/Diagram/image etc.) has been removed due to confidentiality.
[See further examples of Data Access Statements provided on the Library's Research Data Management guide.]
Edited version for deposit
You have now redacted any third party content you do not have permissions to republish or sensitive information that should not be public from the public work.
In these cases you will submit two versions of your Article to Pure > PEARL as separate files.
You should deposit both the full and edited versions of your work according to any File naming convention set by your programme team.
Both versions of your work should be uploaded as b>Type > Thesis in Pure.
The ‘full’ Article will be closed access for UoP administrators. Only the ‘edited’ version will be open access for public re-use.
Open Access and temporary access embargo
Applying a temporary open access embargo
An embargo is a temporary lock applied to your published record that prevents public download until the end of the embargo period.
As DClinPsy students are required to submit the Research Article to journals, trainees should apply a 'Thesis publication date' of 1 year in the future. This means that your Research Article will not be downloadable until that year elapses. Whilst most publishers do not consider assessed post graduate work that is deposited in an institutional repository to be prior publishing, this 1 year embargo covers any rare cases of rejection based on prior publication.
Applying an embargo in Pure:
Use the date picker to select a date 1 year in the future from today's date and select 'publication pending' as the reason:
Open Access
Once your Article is out of embargo, there are many advantages to its public discoverability:
- You will be able to share your DOI on social media and track its influence via Altmetric.
- Open work can help you to build your academic reputation within and beyond academia as it will be more findable and easily cited:
- Open Access publications are cited 18% more on average
- Open Access publications in repositories receive more diverse citations
- Open versions of work ensure transparency in the research record by establishing when your work was created and published, which can help combat plagiarism and enforce your copyright
Further support for deposit of your Research Article
- Academic process and regulations: DClinPsy Administrator (Michele Thomas)
- Technical support with deposit: ris@plymouth.ac.uk
- Copyright and embargo queries: informationspecialists@plymouth.ac.uk