Library and IT Self Help

As a University of Plymouth student, you have access to OneDrive personal storage.

This is where you must save your files when using a University computer.  We do not recommend use of USB sticks as they can get corrupted or lost. You must not save work to the University PC as they get wiped regularly.  We strongly recommend you save your files here when working on your own devices as we are unable to assist with lost work saved elsewhere.

The main benefits to OneDrive are that you can access your files via your PC, laptop, tablet or smartphone from anywhere with an internet connection, you can collaborate on work and share files with others, and your files are safely stored.

Log in through the portal or app and click on the OneDrive tile on your dashboard.

To save any type of files to your OneDrive:

Click File > Save As - Select OneDrive - University of Plymouth

or go to your OneDrive  > Select Upload > Files or Folder > Select the required file or folder > Open

• When working with your Microsoft Office university account online, your Microsoft Office documents will be saved automatically to your OneDrive:

• When working with the Desktop versions of Microsoft Office you can sync your account so that your documents are saved to your OneDrive automatically. Go here for instructions on setting up OneDrive for Windows.

• In your desktop document click on AutoSave and choose your University OneDrive account:

Creating folders is a good way to manage your files, and giving your folders clear, informative titles can help with organisation.  You can also choose different colours for your folders.

Check whether you have multiple copies of the same document saved.  Reducing the number of these can help to avoid confusion and save on storage requirements.

For more information on organising files please click here 

Checking your OneDrive storage

• In your OneDrive online check the bottom left corner for your storage usage
• Click on the cog icon in the top right >Click on More Setting and ‘storage metrics’

• Your files will be listed in size order > click into the folders to find which files are using up the most storage

Actions

✅ Empty your recycle bin

✅ Delete files you don’t need, starting with largest first

✅ Move personal files to a personal cloud service/external drive

✅ Compress or zip files

✅ For a thorough clean-up of your data please see the UoP guide here

If you still need more storage for your university work contact us at libraryanditenquiries.plymouth.ac.uk with the following information:

☐the details/screenshots of what is taking up most of the space on your OneDrive

☐why you need to keep it/ why you require further storage

☐how much storage you are requesting

OneDrive app for iOS and OneDrive app for Android is also available for you to use, just sign in with your University email and password. Download from here or your app store.

For more help on using your OneDrive including finding lost files and restoring previous versions of documents, go to our Sharepoint site